Condominium Management Software

One platform for both the management team and the residents — invoicing and payments, apartment records, utility meter readings, service requests and community announcements. The system is multi-project: a single operator manages several condominiums in one place, with strict scope-based permissions.

System overview

The software has two parts:

• Web Admin — for the management board, accountants and project support staff.
• Resident portal (Web / App) — for residents to check invoices, pay fees, submit feedback and receive notifications.

Data is organised around a single model — Condominium → Building → Apartment → Resident — so every operation (invoices, services, vehicles, announcements) is tied to the right scope and the right people.

Key features

Finance & invoicing

• Issue service invoices: management fees, electricity, water, parking and more.
• Tiered electricity and water billing (per household size, residential or business use).
• Record payments by cash, bank transfer or resident wallet.
• Reconcile bank statements against invoices.
• Resident wallet: balance, top-up and deduction, transaction history.
• Payment history and outstanding debt tracking.

Property structure & apartments

• Manage the condominium – building – block – apartment hierarchy.
• Apartment types and per-project service price lists.
• QR code generation for each apartment.

Residents, accounts & permissions

• Resident profiles by apartment.
• Resident, management and vendor accounts.
• Fine-grained permissions by role and project scope.
• Login and activity history.

Utility meters

• Monthly electricity and water meter readings.
• Reading history, consumption calculation and meter reset handling.

Services & work orders

• Service catalogue and service groups.
• Receive, assign and process work orders.
• Vendor and technician management.
• Residents submit service requests and rate the quality once completed.

Vehicles & parking

• Vehicle registration per apartment, by vehicle type.
• Transfer a vehicle between apartments.

Engagement & community

• Announcements and push notifications to residents.
• Internal news, resident handbook and contact directory.
• Polls and surveys with aggregated results.
• Resident feedback and complaint handling.

Administration & reporting

• Operations dashboard and statistical reports.
• Bulk data import and export.
• Action history and pending task lists.

Who uses it

• Management board — apartments, residents, services, announcements and surveys.
• Accountants — invoicing, revenue recording, bank reconciliation, wallets and debt.
• Project support staff — payment confirmation, service requests and resident feedback.
• Residents — check invoices, pay fees, send feedback, join surveys, receive notifications.
• Vendors / technicians — receive and complete work orders.

Highlights

• Multi-project — one system for many condominiums, with scope-based permissions.
• Financial transparency — clear, auditable invoices, payments and bank reconciliation.
• Flexible billing — tiered utility pricing by quota, household size and usage purpose.
• Resident connection — push notifications, surveys, feedback and two-way interaction.
• Centralised operations — from building structure to services and vehicles on one platform.

The software is in active production use and is continuously updated to match the client's real condominium operations.